Quick Links:
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Tue |
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Thu |
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09:00–18:00 |
07:00–18:00 |
07:00–18:00 |
07:00–16:00 |
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REGISTRATION & PAYMENT |
09:00–18:00 |
07:00–18:00 |
07:00–18:00 |
07:00–15:00 |
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EPCA INFO DESKS |
09:00–18:00 |
07:00–18:00 |
07:00–18:00 |
07:00–17:00 |
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MEETING TABLES (Logistics Village) |
12:00–19:00 |
07:00–19:00 |
07:00–19:00 |
07:00–17:00 |
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BREAKFASTS |
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07:00–08:00 |
07:00–08:00 |
07:00–08:00 |
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COFFEE BREAKS |
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09:45–10:15 |
09:45–10:15 |
09:45–10:15 |
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OPENING EVENT |
19:30–22:00 |
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Registration
Registration Fee Overview
❗ NOTE: Registration will automatically close once 3000 tickets are sold.
All rates are in EUR (€) and shown excluding and including compulsory VAT (20% AT VAT)
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Early Bird |
STANDARD |
Late |
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MEMBER Delegate* |
Up to and including |
As of 30 May 2023 and until including |
On & after |
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ALL-ACCESS (all days) |
990.00€ net |
1,100.00€ net |
1,300.00€ net 1,560.00€ VAT incl. |
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ONE (1) DAY |
600.00€ net |
700.00€ net |
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Additional Option: OPENING DINNER ticket |
150.00€ net |
Not Available |
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Speaker |
Speaker / Chairman / Moderators etc. pay participant fees in line with the above types/categories unless a coupon code has been sent by the event organizer, speakers or moderators failing to enter the sent discount code will not be reimbursed. |
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Media / Press / Journalist |
Please send a recognized press card and a commissioning letter from the editor to communications@epca.eu to qualify for this category for approval and receive the coupon code. Otherwise, EPCA’s event policy and registration fee apply. Failure to enter the provided code will result in the full participation fee being charged, with no reimbursement provided. Limited to a maximum of one (1) person from the same organization/publishing house. Please note the onsite evening functions are not included in the category “Press / Journalist” but can be purchased. |
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*To participate in the event employees/individuals must register with a business email address of an EPCA member company in good standing (having paid its annual dues). Registration, sponsorship booking, and meeting table/room reservations are exclusive to EPCA members. All tickets are nominative and non-transferable. It's important to note that the event will primarily take place in Vienna, and online participation will be limited to viewing streamed sessions or may not be available at all.
EPCA Annual Meeting is a Member Exclusive event and the MEMBER delegate registration fee covers:
• Access to attendance list and delegates’ contact details (as per delegate's visibility preference)
• Access to EPCA seating lounges
• Access to EPCA info desk
• Official EPCA business sessions like the Logistics and Supply Chain session, Leadership Forum or Talents of Today, Leaders of Tomorrow session etc.
• Meetings over Breakfast (standing) on Tuesday 26, Wednesday 27 and Thursday 28 September 2023
• Coffee Breaks on Tuesday 26, Wednesday 27 and Thursday 28 September 2023
The registration fee does not cover expenses related to travel and accommodations, rental of meeting rooms or tables, and other related goods and services.
Non-Member registration is not possible!
It is not possible to attend as a non-member the 57th Annual Meeting of EPCA.
For new members to attend the event in Vienna, they must have submitted a complete membership application by 30 June 2023. Kindly note the membership application process can take up to eight (8) weeks and that registration for the Annual Meeting will only be possible once the membership invoice has been paid.
For companies that have not paid their annual membership before 17 September 2023, we regret to inform you that you will not be able to register and cannot attend this year's event.
However, new membership applications for the year 2024 will begin in October, after this 57th Annual Meeting. Companies interested in participating next year are encouraged to start the application process early to avoid disappointment in 2024.
Terms & Conditions for Delegates
The Terms & Conditions for delegates can be read here (www.epca57.eu/main/pages/terms-conditions).
Modifications, Name Change, and Delegate Substitution Policy:
A registered delegate from a member company may be substituted with another person from the same member company, provided that the delegate has not been registered yet. If you wish to request a substitution, kindly send an email to meeting@epca.eu with the relevant details.
Cancellation and Refund Policy for the Annual Meeting Delegate Registration:
In the event of a delegate's cancellation, the following refund policy will be applicable:
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Cancellation received on or before 03 July 2023, 23:59 CEST:
The registration fee will be reimbursed, limited to 60% of the full registration fee. -
Cancellation received between 04 July 2023, 00:00 CEST and 31 July 2023, 23:59 CEST:
The registration fee will be reimbursed, limited to 40% of the full registration fee. -
Cancellation received on or after 01 August 2023, 00:00 CEST:
No reimbursement will be provided. -
No-shows: No reimbursement will be provided in case of no-shows.
Payment / Invoice information:
The only acceptable payment is via credit card through the registration site. We will not accept wire payment, check or PO. An invoice will be issued upon paid completion. Please use the address needed for your invoice during registration. You can change this yourself if you need to, with the exception of the country and Tax/VAT number.
Why is there Austrian VAT (20%) on registration fees?
According to articles 53 and 54 of the European VAT Directive 2006/112/EC of 28 November 2006 the place of supply of services in respect of admission to a.o. scientific, educational or similar events, shall be the place where those events actually take place. Consequently, local VAT must be charged on the admission fees to such events. In this respect Austrian VAT is levied on the admission fee to our 57th Annual Meeting in Vienna, Austria.
Insofar as and to the extent that you are entitled to deduct VAT in your own country, the Austrian VAT can be reclaimed.
As from the 1st of January 2011 European taxable persons must reclaim foreign VAT electronically (via an electronic refund portal) in their own member state (EU Directive 2008/9/EC from 12 February 2008).
In summary, VAT charges are applicable to all attendees, regardless of their status as an entrepreneur, possession of a valid VAT registration number, or location within or outside the EU. Local VAT will be charged on the admission fees for the event.
How can I see who is participating?
The attendance list will be made available by the latest end of July 2023 to registered and paid MEMBER delegates. The list will be accessible in a dedicated Attendee Hub and accordingly to the visibility preference of each delegate.
For details and the how-to guide please click here.
EPCA’s Badge Policy "No Badge No Entry"
EPCA Delegate Badge
Access to EPCA activities will be allowed only to people wearing a #EPCA57 delegate badge. Our policy is not to reprint badges or replace lost badges. If you lose your badge, you will be able to purchase a new registration at the current on-site rates, but only if on-site registration will be offered. Please keep track of your badge and make sure you bring it each day.
EPCA Delegate Badge
A few days prior to the event, registered delegates will receive an email that includes their unique participant QR code. Alternatively, log in to the Attendee Hub and click on the E-Ticket button, for the personalized QR code.
Simply present this code at one of the badge kiosks at a partnering hotel (namely Hilton Vienna Park -or- InterContinental Vienna -or- Vienna Marriott Hotel -or- The Ritz-Carlton Vienna -or- Hotel Am Konzerthaus MGallery -or- Mercure Grand Hotel Biedermeier -or- Grand Hotel Wien), a photo will be taken and the event badge will be printed and handed.
At #EPCA57, we value the security and exclusivity of our events. As such, the delegate badge is a vital identification document throughout the event. Please be advised of the following guidelines:
- Badge Access: Access to all official events, including the opening walking dinner, requires the possession of a valid delegate badge.
- Event Registration: To attend activities e.g. the walking dinner, make sure you have registered for the event online. Only registered participants will be allowed entry.
- Lost Badges: In the unfortunate event of losing your delegate badge, kindly note that replacements will not be issued.
We strongly advise you to keep your badge secure at all times.
People who have not registered and therefore cannot present a valid event badge can still access the public areas of the participating hotels like the lobby, restaurant or bar, but will not be accepted in any EPCA area or its member companies use for meetings. For member company events taking place in the EPCA partner hotels, please note the “No Badge No Access” policy is enforced.
Guest Badges
A set of guest badges is provided to companies having booked a meeting room or -table with EPCA. Please note: those guest badges only provide access to the meeting room /-table and are not an #EPCA57 Delegate Badge.
ACCOMMODATION
Here you will find an interactive map with the different hotels around the Stadtpark in Vienna. The hotels highlighted in light blue are the official EPCA partner hotels.
Hotel booking map
List by hotel:
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Hotel |
Activities at this hotel |
Room rate |
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BADGE COLLECTION: Self-Checkin kiosk (lobby) Info: EPCA57 Barriercheck | Hilton - Access for people with disabilities |
starts at 335.00 € / night |
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InterContinental Vienna ***** |
BADGE COLLECTION: Self-Checkin kiosk (lobby) Hospitality Desk (lobby) Meeting Rooms: Ground Floor, Mezzanine, Hotel Floor |
starts at 395.00 € / night |
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Vienna Marriott Hotel ***** |
BADGE COLLECTION: Self-Checkin kiosk (lobby) Hospitality Desk (lobby) Meeting Rooms: Level 1 - Meeting Rooms |
starts at 464.00 € / night |
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Hotel Palais Coburg ***** Coburgbastei, |
⚠ NO BADGING KIOSK Hospitality Desk (lobby) |
starts at 755.00 € / night |
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The Ritz-Carlton Vienna ***** |
BADGE COLLECTION: Self-Checkin kiosk (lobby) Hospitality Desk (lobby) Meeting Rooms: Ground Level (0) |
starts at 590.00 € / night |
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Hotel Grand Ferdinand ***** |
⚠ NO BADGING KIOSK - No badge pick-up Hospitality Desk (lobby) Meeting Room: Ground Level (0) |
starts at 293.00 € / night |
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Hotel Am Konzerthaus MGallery **** |
BADGE COLLECTION: Self-Checkin kiosk (lobby) Hospitality Desk (lobby) Meeting Rooms: Several levels across the hotel |
starts at 245.00 € / night |
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Mercure Grand Hotel Biedermeier **** |
BADGE COLLECTION: Self-Checkin kiosk (lobby) Hospitality Desk (lobby) Meeting Rooms: Level 1 |
starts at 236.00 € / night |
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Hotel Imperial **** |
⚠ NO BADGING KIOSK Hospitality Desk (lobby) Meeting Rooms: Ground Level (0) |
starts at 460.00 € / night |
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Grand Hotel Wien ***** |
BADGE COLLECTION: Self-Checkin kiosk (lobby) Hospitality Desk (lobby) Meeting Rooms: From level minus two (-2) to first floor level one (1) |
starts at 302.00 € / night |
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Hotel Bristol ***** |
⚠ NO BADGING KIOSK Hospitality Desk (lobby) Meeting Rooms: Level |
starts at 395.00 € / night |
Plan your trip - Travel
How to get to Vienna
Use train for your international travel (e.g. ÖBB).
If you cannot or do not want to do without your car, or if you travel by plane, you can offset your CO2 emissions by means of compensation payments at:
www.myclimate.org
www.teamclimate.com
www.climateaustria.at
Flight offers Lufthansa Group
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Special Lufthansa Group airlines fares The Lufthansa Group airlines bring people together - every day, all around the world. The global route network of Austrian Airlines, Lufthansa, SWISS, Brussels Airlines and Eurowings offers optimal connection and combination options, so you will benefit from quick and direct flights to the event. You will reach the booking platform via this link https://www.lufthansa.com/de/en/meetings-and-events-delegates and with the event code ATAUDRE. The reduced fares are automatically displayed. NB: Please enable pop-ups permanently in your browser while booking, otherwise the window in the booking platform will not open. |
In Vienna
Use public transportation (ÖBB, Wiener Linien). Use environmentally compatible, rent a bike, public means of transportation or walk to the different event locations.
Railway connection
The City Airport Train (CAT) connects the airport with the transportation hub Wien Mitte (next to Hilton Vienna Park) in just 16 minutes without a stopover and offers numerous additional services such as City Check-In with baggage check-in directly in the city. It's the fastest connection from the airport to Vienna's city center (Wien Mitte, connection U3, U4, S-Bahn) and runs daily at 30-minute intervals between the airport and the city center from 5:37 to 23:38 and vice versa.
The S-Bahn line S7 runs from the airport every 30 minutes and stops at the centrally located Wien Mitte (next to Hilton Vienna Park) and Wien Praterstern stations, with connections to the Vienna S-Bahn and U-Bahn networks. The journey from the airport to Wien Mitte takes 25 minutes, to Wien Praterstern just under half an hour. The ÖBB ticket counter is located in the arrivals hall, ticket vending machines can be found in the arrivals hall, the passages to the platforms and on the platforms. The platforms at Vienna Airport can be reached directly, barrier-free and weather-protected on a short way from the arrivals hall.
The Railjets of the Austrian Federal Railways (ÖBB) run non-stop from Vienna Airport to Vienna Central Station and Vienna Meidling Station. With the Railjets, you can travel quickly and comfortably twice an hour from Vienna Airport to Vienna Central Station (U1) in 15 minutes or to Vienna Meidling Station (U6) in just under half an hour.
Bus connection
Vienna Airport Lines buses take you directly from the airport to Vienna's city center, to the Donauzentrum via Messezentrum and Vienna International Centre (VIC)/Austria Center Vienna, or to Vienna's West and Main Railway Stations.
Line VAL1:
Vienna Airport - Vienna Central Station (South, connection U1) - Vienna West Station (Europaplatz/connection U3, U6) in 40 minutes
from 6.15 to 2.15 every hour
Wien Westbahnhof (Europaplatz) - Wien Hauptbahnhof (Süd) - Vienna Airport in 40 minutes
from 3.30 to 3.00 every hour
Line VAL2:
Vienna Airport - Morzinplatz/Schwedenplatz (connection U1, U4) in 22 minutes
from 4.45 to 2.45 every hour
Morzinplatz/Schwedenplatz - Vienna Airport in 20 minutes
from 4.15 to 3.15 every hour
Line VAL3:
Vienna Airport - Donauzentrum (connection U1) in 39 minutes
at 7.00, 9.00, 11.00, 14.00, 16.00 and 18.00 hours
Donauzentrum - Vienna Airport in 42 minutes
at 5.58, 7.58, 9.58, 11.58, 14.58, 16.58 and 18.58 hrs.
Find more information at www.viennaairportlines.at
Airport transfer with the Vienna City Card
With the Vienna City Card Transfer and the Vienna City Card Transfer+Tour, you benefit not only from the advantages of the Vienna City Card but also from a flexible airport transfer. There is a choice of all means of transport connecting the airport with the city: City Airport Train, ÖBB-Railjet, rapid transit railway (S7) and the bus connection with the Vienna Airport Lines. You decide which means of transport you want to use, or use them in combination.
Find more information at www.wien.info
Bus Shuttle
During the period from Tuesday 26th to Thursday 28th September, there will be an electric bus with a seating capacity of 20 circulating between Hilton Park Hotel, Vienna Marriott Hotel, and InterContinental Wien Hotel. The bus will operate on a 15-minute time frame. Registered delegates can enjoy complimentary use of the bus by presenting their valid badge upon boarding. The bus schedule is as follows:
Tuesday 26th September: 07:00-19:00
Wednesday 27th September: 07:00-19:00
Thursday 28th September: 07:00-17:00
Please note that the last trip will depart 15 minutes prior to the final scheduled time.
The locations of the three stops are as follows: #EPCA57 Google Map includes Bus Stops
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Sustainability practices at #EPCA57
We aim to organize the 57th Annual Meeting of EPCA as green event according to the Austrian Eco-label guideline for Green Meetings & Green Events.
Climate change is not a myth and natural resources are finite. Responsible consumption and production are at the core of the UN’s SDG 12. At EPCA we want to contribute to a clean future by choosing whenever possible sustainable and green venues, suppliers and products. SDG 12 goes hand in hand with SDG 13, which is a call to take immediate action to combat climate change and its impact. As we know that the Annual Meeting has a significant impact on the environment, this is also where we can make the biggest difference. Here’s what we do to support this goal:
#EPCA57 is paperless - Avoid unnecessary use and distribution of paper collaterals
Materials and waste: Whether printed or digital, all communication has an impact. The collateral produced for an event is an important contributor to its environmental footprint. The flyers, banners and other needed communications have an impact that depends on their volumes, materials used, finish and format. Furthermore, promotional material, in various forms by company members and different publications, that were frequently distributed at EPCA's Annual Meeting had an environmental footprint in its production phase and contributed to the event’s waste. As a big portion (80%+) of this was discarded at former EPCA events our Annual Meeting is since 2022 paperless.
Offsetting our carbon footprint
EPCA plants trees in partnership with activities in the destination or by supporting WeForest to offset the carbon footprint of our activities. WeForest restores threatened forests and landscapes in tropical regions and biodiversity hotspots. Their focus is the well-being of the communities where they work.
Efforts related to the venue and F&B
Reducing food waste, water and energy consumption; we encourage all delegates to support the recycling of materials during and post-event.
Please use selective waste units in all hotels where provided and refrain from single-use packaging during your stay in Vienna.
Stimulate the EPCA community to take action
We ask our attendees, partners and sponsors to make conscious choices when it comes to transport, travel, collaterals, food, water and electricity consumption.
A meaningful contribution to the community.
Instead of traditional giveaways, EPCA has chosen to redirect those funds toward the Austrian National Library Book Adoption Campaign. Our donation will be used exclusively for the conservation and preservation of a historical chemistry book. In doing so, EPCA is making a distinctive and lasting impact, helping safeguard the cultural heritage of Austria and the world for generations to come.
We wholeheartedly thank you for your active participation in our endeavor to foster "Collaboration for Impact"!
Please take 2 minutes to complete the Austrian Eco-Label Green Meetings & Green Events survey - ECO-LABEL Survey - Thank You!
Media Resources
In the run-up to the Annual Meeting it would be great to count you among our ambassadors by sharing your presence on social media | Hashtag #EPCA57 | Follow the latest EPCA news on LinkedIn: https://www.linkedin.com/company/epca-eu.
Social Media Card / Banner - I’m attending
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Social Media Card / Banner - Plain
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Small signature banner
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