Thank you for your interest in our 57th Annual Meeting.
Booking Deadline: 4 July 2023
Sponsorships are sold on a first-come first served basis. The deadline for booking is Tuesday 4 July 2023.
Thank you for your interest in our 57th Annual Meeting.
Sponsorships are sold on a first-come first served basis. The deadline for booking is Tuesday 4 July 2023.
You have the expertise, you lead the game, you make a positive impact on the world – let people know.
Place your company under the industry spotlight at the EPCA Annual Meeting. Be recognised as an EPCA sponsor! EPCA sponsorship helps achieve your specified goals, so that you’re not just a part of the conversation, you are leading it.
Important! All sponsorships are sold on a first come first served basis!
Sponsors can only welcome officially registered EPCA57 AM attendees at sessions etc. All sponsors are to adhere to the deadlines (here) rules and policies (here) including EPCA Competition Compliance Policy (Dos and Don’ts) |
GOLD |
SILVER |
BRONZE |
EUR 39,500 |
SOLD OUT |
EUR 9,500 |
|
(EXCLUSIVE) |
(ENGAGMENT) |
(VISIBILTY) |
|
Sponsorship Package includes |
One gold sponsor per day Total: 3 |
Maximum 5 |
Maximum 15 |
COMPLEMENTARY ACCESS |
|
|
|
Complimentary in-person tickets (non-transferable) |
6 tickets |
4 tickets |
2 tickets |
SEMINAR, BUSINESS INCUBATOR POD etc. |
|
|
|
Sponsored business incubator pod area (see details) |
✓ |
✓ |
X |
Sponsored seminar (see details) |
✓ 60-90 minutes seminar |
✓ 30-45 minutes seminar |
X |
EPCA Website (until end calendar year) |
|
|
|
Logo placement on event page |
✓ |
✓ |
✓ |
Premium logo placement on EPCA homepage |
✓ |
X |
X |
EVENT Website (until end calendar year) |
|
|
|
Placement in sponsor's roster |
✓ |
✓ |
✓ |
Placement on event landing page |
✓ |
✓ |
X |
Prominent placement on event landing page |
✓ |
X |
X |
Placement in programme |
✓ |
X |
X |
SOCIAL MEDIA (June – November) |
|
|
|
LinkedIn posts (see details) |
6 |
3 |
1 |
EMAILS (June – November) |
|
|
|
Logo positioning in EPCA Quarterly Newsletter |
✓ PRIME position |
✓ |
✓ |
Logo placement in AM event email campaigns |
✓ PRIME position |
✓ |
✓ |
One (1) E-mail to all registered attendees by November 2023 (not within two weeks before the event) |
✓ |
X |
X |
EVENT MATERIAL (June – November) |
|
|
|
Placement in sponsor's roster |
✓ |
✓ |
✓ |
Use of the official EPCA AM seal |
✓ |
✓ |
✓ |
Branded Merchandise (see details) |
Add EUR 2,000 + item cost |
Add EUR 3,000 + item cost |
Add EUR 5,000 + item cost |
EVENT SHOUTOUT |
|
|
|
Recognition during Business Sessions (on roster slide) |
✓ |
✓ |
✓ |
Dedicated day (opening) |
✓ |
X |
X |
The F&B sponsorship includes the food & beverages served and includes the ability to display collateral, provide napkins etc. during the activity for your company.
Includes the possibility for a 10min high-level non-promotional speaking slot.
The breakfast and coffee breaks are taking place in front of, next to EPCA’s main conference session room.
Sponsored Closing Day (Thu, 28 Sept. 2023 ±12:30-14:00) standing lunch EUR 29,900
F&B sponsors are welcome to bring their own roll-up banners, brochures, and other marketing materials for the entire duration of their chosen F&B sponsorship.
❗ NOTE: Sponsors are responsible for setting up their materials within 30 minutes prior to the start of their sponsored activity and clearing their materials within 30 minutes from the end of the activity. Public areas (outside of your allocated space) such as the foyer etc. are not available for branding!
- List of suppliers
- Business Incubator Pods (BIP)
- Sponsored seminars or sessions
- LinkedIn Post
- Package Overview: EPCA57 Sponsorship
The deadline for orders and content is 15 August 2023.
Please ensure that all orders and the first session content incl. draft presentations are submitted by 15 August 2023. If a sponsor fails to meet this deadline, neither EPCA nor the suppliers can guarantee the provision of services.
Cornelia Stifter | E: cornelia.stifter@hilton.com | A: Hilton Vienna (C&E DESK) Am Stadtpark 1, AT-1030 Wien, Austria
Deliveries for EPCA will be accepted from 22 September 2023. The acceptance of goods is open from 07:00 AM - 15:30 PM
❗ Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided here.
Food & Beverage, please use the following form: Hilton Vienna F&B Form
You are free to bring in your own supplier in line with the venue (hotel) regulations.
Cornelia Stifter | E: cornelia.stifter@hilton.com
A: Hilton Vienna (C&E DESK) Am Stadtpark 1, AT-1030 Wien, Austria
Deliveries for EPCA will be accepted from 22 September 2023. The acceptance of goods is open from 07:00 AM - 15:30 PM
❗ Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided here.
Food & Beverage, please use the following form: Hilton Vienna F&B Form
Note: no obligation from your side to order from below, just an additional service.
T: +43 1 205 551 7052 | M: +43 650 802 8022 | E: vienna@seg.live
Example: SEG Gold Booth example - SEG Silver Booth example
Other furniture - shop: SEG Exhibitor Shop 2023 - Order Form: SEG Order Form 2023
Check out the online ordering tool or contact Steffen Kalverboer | Tel: +31 10-2763113 | E: steffen@creatormeetingsupport.com mention EPCA57 Annual Meeting.
T: +43 1 205 551 7052 | M: +43 650 802 8022 | E: vienna@seg.live
EPCA team is happy to help!
Registration: Email meetings@epca.eu for any concern or query concerning your registration or phone +32 2 741 86 60
For booking meeting rooms/tables please contact hotels@epca.eu or phone +32 2 741 86 65
Silke is your person! E: communications@epca.eu | T: +32 2 741 86 62
General membership questions members@epca.eu
General sponsorship questions sponsors@epca.eu
The Business Incubator Pod space is an area made available to our Gold (±12-15m²) and Silver (7.5-9m²) Sponsors, if wished.
Ground Level Mezzanine Level
You can furnish the Business Incubator Pod space as you see fit, in a way that is eye-catching, fun and promotes your company and cause.
EPCA provides the assigned floor space only (mark out by SEG live Vienna).
❗ TIMING:
Set-up Monday 25-Sep-2023 in the morning between 08:00 - 12:00.
Dismantling Thursday 28-Sep-2023 as of 17:00 and done by 20:00.
mock-up pictures (non contractual)
Bring in your own roll-up, stand equipment or contact SEG live Vienna T: +43 1 205 551 7052 | M: +43 650 802 8022 | E: vienna@seg.live deadline for orders with SEG live: 10 August 2023
For deliveries, storage etc. please liaise with Cornelia Stifter | A: Hilton Vienna (C&E DESK) Am Stadtpark 1, AT-1030 Wien, Austria | E: cornelia.stifter@hilton.com
Deliveries for EPCA will be accepted from 22 September 2023. The acceptance of goods is open from 07:00 AM - 15:30 PM
Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided here.
❗ NOTE: Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
SPONSOR RESPONSIBILITIES:
- At the beginning of the session, the sponsor must remind participants about the importance of competition law compliance and take all reasonable precautions to ensure compliance during the session.
- Access to the sponsored seminar is for registered delegates (wearing the EPCA Annual Meeting badge) only.
❗ TIMING & DEADLINES:
15 August 2023 DEADLINE:
- A draft presentation must be shared by the sponsor with EPCA for review by the competent lawyer.
- All presenters must be registered for the 57th Annual Meeting
- AV Requirements: A dedicated team will be on hand throughout the event to assist you with any audio-visual requirements that you may have. If you have any special additional AV requirements over and above the provision stated below (e.g. use of different tools such as sli.do or other), please notify and order with the dedicated AV Team.
❗ NOTE: Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
non-contractual image
Session allocation:
GOLD Sponsor session: Up to 90 minutes are fully organized and coordinated by the session host (GOLD sponsor) at the scheduled day and time covering aspects of the day theme.
Silver Sponsor session: Up to 45 minutes are fully organized and coordinated by the session host (silver sponsor). Scheduling of session slots is based on the topic of the proposed session in line with the day theme, the receipt of sponsor payment and follows the principle of first come, first served.
Sponsors can take advantage of the presence of EPCA Annual Meeting participants.
EPCA covers the room rental, set-up for 250 participants in chevron style, audio, projection and sound system.
The seminar will be simultaneously broadcast live through EPCA's YouTube Channel, allowing virtual delegates to watch the session live.
The seminar will be recorded like all other AM sessions. Registered delegates will be able to watch the replay after the Annual Meeting.
T: +43 1 205 551 7052 | M: +43 650 802 8022 | E: vienna@seg.live
Cornelia Stifter | E: cornelia.stifter@hilton.com | A: Hilton Vienna (C&E DESK) Am Stadtpark 1, AT-1030 Wien, Austria
Deliveries for EPCA will be accepted from 22 September 2023. The acceptance of goods is open from 07:00 AM - 15:30 PM
❗ Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided here.
Food & Beverage, please use the following form: Hilton Vienna F&B Form
www.epca.eu (until the end of calendar year 2023)
For queries or changes contact Silke E: communications@epca.eu | T: +32 2 741 86 62
Available to sponsorship categories: ✅ Gold | ✅ Silver | ✅Bronze
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
For queries or changes contact Silke E: communications@epca.eu | T: +32 2 741 86 62
In line with the selected sponsorship category:
2022 example
Available to sponsorship categories: ✅ Gold | ✅ Silver | ❌Bronze
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
For queries or changes contact Silke E: communications@epca.eu| T: +32 2 741 86 62
Available to sponsorship categories:
✅ Gold (six - 6) | ✅ Silver (three - 3) | ✅ Bronze (one - 1)
To be prepared by the sponsor in StoryChief.
The sponsor is responsible for inserting all details for the LinkedIn Post in line with EPCA's Dos and Don'ts https://epca.eu/dos-donts that you would like to propose for the #EPCA57. This will then be reviewed by EPCA's compliance team (external lawyer) and once approved, it will be published. You can share your publication week preference in the comments section. StoryChief is very intuitive, if you have any questions the chat function on the bottom right and/or StoryChief’s HelpCenter https://help.storychief.io/en/collections/340913-user-workspace-management / https://help.storychief.io/en/articles/4858952-guest-writers will guide you.
For queries or changes contact Silke E: communications@epca.eu | T: +32 2 741 86 62
Available to sponsorship categories:
✅ Gold (prime position) | ✅ Silver (roster) | ✅ Bronze (roster)
- Q1 Newsletter (Wed, 29 Mar 2023 - no confirmed sponsor)
Available to sponsorship categories:
✅ Gold (prime position-header) | ✅ Silver (roster) | ✅ Bronze (roster)
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌ Bronze
❗ DEADLINE: Content to be provided by the sponsor four (4) weeks before the desired mailing date (between June and November excl. period 15-30 September 2023), to be sent by the sponsor for approval.
GOLD Sponsor can propose one (1) emailing. Please insert all details for the email you would like to propose in StoryChief. This will then be reviewed by EPCA's compliance team (external lawyer) and EPCA. Once approved, it will be published accordingly to availability. You can share your publication week preference in the comments section of StoryChief.
In line with the selected sponsorship category:
example 2022
- Social Media Card / Banner - I’m attending
- Social Media Card / Banner - Plain
- Small signature banners
Recognition during Business Sessions (on roster slide)
In line with the selected sponsorship category:
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
❗ 15 August 2023 DEADLINE: Content to be provided by the sponsor to EPCA for approval.
Complimentary in-person tickets (non-transferable)
✅ Gold (six - 6) | ✅ Silver (four - 4) | ✅ Bronze (two - 2)
REGISTRATION PROCESS
Please register for the event by following this step-by-step guide: How to Register
As outlined on and referred hereto: